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Guides for landlords, tenants, and vendors

Pick your role, then open a step-by-step guide. Every workflow stays a co-pilot: Rentari.ai proposes the work, you approve every move.

Getting Started

What you see as a landlord

A two-minute tour of your dashboard: where rent, tenants, leases, maintenance, and your AI co-pilot live.

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Ask Mozart, your AI co-pilot

Ask questions about your portfolio in plain English and get drafts and proposed actions you approve.

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Complete Fast Track onboarding

Guided 5-step checklist to set up your first property, invite tenants, and start collecting rent.

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Watch video lessons in the Academy

Browse and watch short, narrated video walkthroughs of every Rentari.ai feature.

Portfolio

Add your first property

Create a property and its units so leases, rent, and maintenance have a home.

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Invite a tenant

Connect a tenant to their unit so they can pay rent, sign documents, and message you.

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Explore your property portfolio

View all your properties at once with unit counts, occupancy rates, rent figures, and quick actions to add, market, or verify each property.

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Track an eviction case

Open and track unlawful-detainer cases from notice generation through service, hearing, and outcome.

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Calendar

View lease starts, lease ends, rent collection deadlines, maintenance appointments, and inspections across all properties in one calendar.

Track condo and HOA dues and assessments

Manage a condo or HOA association's unit dues, special assessments, and delinquency status.

Track coworking and flex-space membership

Manage coworking members, membership plans, MRR, and desk utilization by location.

Manage manufactured housing lot rent roll

Track lots, occupancy, home ownership, and lot rent in a manufactured-housing community.

Track lease critical dates

Monitor every leased space and its expiration or renewal-notice deadlines so obligations are never missed.

Manage self-storage units and occupancy

Track storage unit inventory, occupancy rates, monthly revenue, and delinquent tenants across facilities.

Manage social-housing waitlists

Track applicant queues by priority band, apply date, household size, and status, plus calculate rent-geared-to-income (RGI) rents.

Set up by-the-bed leasing for student housing

Break a unit into individually priced beds for roommate scenarios, track occupancy per bed, and see total per-bed rent vs whole-unit rent.

Leasing & Screening

Screen an applicant

Run background, credit, and AI trust scoring on a rental applicant.

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Work the leasing pipeline

Track every applicant from invited to approved on one board.

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Build a lease

Generate a state-specific lease from your property and tenant data in minutes.

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Manage your leads in the Kanban board

Track applicants and prospects through the leasing pipeline using a Kanban board with columns for Inquiries, Touring, Screening, and Lease Sent.

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Publish and syndicate property listings

Create and publish rental listings to Zillow, Apartments.com, and other syndication partners, with photos, descriptions, and syndication controls.

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Calculate rent and verify tenant income

Pre-fill rent and applicant data to check income-to-rent ratio, prorate move-in costs, and structure late fees.

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Find a tenant

Browse and invite prospective renters who opted into profiles and match your unit requirements for budget, bedrooms, and move-in date.

AI leasing inbox

Manage inbound prospect messages from your listings (Zillow, Apartments.com, email, etc.) with optional AI-drafted replies you approve before sending.

Get Paid

Collect rent

See who paid, who is overdue, and send reminders or record payments in one place.

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Review billing and manage your subscription

View your current plan, renew date, invoice history, and update your payment method.

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Add a charge

Bill a tenant for rent, fees, utilities, or other one-time and recurring charges that post straight to their ledger.

Reconcile commercial tenant CAM charges

Reconcile a commercial tenant's share of recoverable operating expenses (CAM) and post the monthly estimate.

Calculate property investment returns

Compute underwriting metrics including cap rate, cash-on-cash return, NOI, DSCR, and gross rent multiplier for deal analysis and portfolio evaluation.

Accounting & Reports

Track income and expenses

See a full ledger by property with a monthly profit and loss view.

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Run owner reports

Generate owner statements, monthly summaries, and exports for your accountant.

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Review your compliance calendar

Check state-specific compliance deadlines in one place: lease renewals, deposit return deadlines, insurance expiration, and habitability risks.

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Manage trust accounts

View segregated trust accounts for security deposits and prepaid rent, organized by state, with reconciliation and Stripe connection.

Review payment activity

Auditable record of every payment, fee, refund, and ledger edit with filters, date range, and CSV export for your accountant.

View portfolio analytics

Dashboard showing portfolio value, occupancy, cash flow, NOI, cap rate, delinquency, expenses, and leasing trends with export options.

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Reconcile move-out deposits and deductions

Track HAP voucher deposits and tenant-share payments to spot shortfalls and late payments.

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Cash flow report

See money in versus money out versus net cash flow by month and property, plus a rent payment pipeline showing expected, processing, settled, and late amounts.

Create owner statements

Assign ownership shares to a property and generate monthly statements that split income and expenses across multiple owners.

View visual reports

See all your key reports (cash flow, collections, expenses, occupancy, leases, maintenance, vendors) as interactive charts with drill-down and cross-filtering.

Calculate HUD total tenant payment

Use the Total Tenant Payment calculator to compute subsidized rent and utility line items per 24 CFR 5.628.

Maintenance

Handle a maintenance request

Triage tickets, assign a vendor, and track repairs to done.

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Scan for fraudulent listing copies

Monitor the web for cloned copies of your published listings and review alerts for suspected listing fraud, with one-click reporting tools.

Capture and price an inspection

Walk a unit with your phone camera, AI detects damage and estimates repairs, then generate a signed move-out report with the refund deduction.

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Manage your vendor directory

Track contractors, collect W-9s, monitor ratings, and stay ready to file 1099s when vendors cross the $600 threshold.

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Review vendor ratings and feedback

Keep tabs on how tenants and you rate each contractor, then use those scores to decide who to assign to the next job.

Luna tenant questions

Answer questions from Luna (your tenants' AI assistant) that it could not resolve, which teaches Luna for future questions and builds your property knowledge base.

Track appliances and meters

Record appliances, serial numbers, warranties, and utility meters per property and unit to feed into inventory and meter-readings reports.

Use Vision AI

Upload photos to the AI to reconcile move-in and move-out, triage maintenance issues, document baseline conditions, or grade listing photos.

Documents

Send a lease for signature

Dispatch a drafted lease for e-signature and countersign when the tenant is done.

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Find and store documents

Keep leases, receipts, insurance, and IDs in one searchable place.

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Upload an existing lease

Upload a lease document and get an instant AI compliance check against your state's rules, with a score and flagged risk clauses.

AI lease auditor

Drop a lease PDF and get an instant AI audit that flags risky, missing, or outdated clauses against 50-state rules, with a compliance score.

Account & Settings

Manage your AI inbox

Review AI-triaged messages with tenants, vendors, and AI drafts waiting on your approval.

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Update account settings

Manage your profile, notifications, automation rules, and payment preferences in one place.

Invite team members and set roles

Add leasing agents, maintenance coordinators, and co-owners with role-based access levels.

White-label your portal with custom branding

Replace Rentari.ai branding with your company name, logo, colors, and custom domain.

Teach Mozart

Save standing instructions and preferences so Mozart, your co-pilot, remembers your rules and applies them on every task without asking again.

Configure reminder settings

Set up when and how tenants receive automated reminders (rent due, lease renewal, maintenance, inspections) via email, SMS, or in-app.

Calculate SCRA early-lease termination date

Calculate the effective lease-termination date under the Servicemembers Civil Relief Act (50 U.S.C. 3955).

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