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Invoices get read before they get paid

Most repair invoices are fine. The ones that are not are rarely obviously wrong, they are twenty dollars of callout that was already in the quote, or an hourly rate that quietly went up. Take a photo of the invoice and those lines get pointed at before the money leaves.

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Lineby line, not just the total
Yourscompared against your own history
Youapprove or query, never the AI
1

A photo of the invoice is the whole input

Contractors do not send structured data. They send a photo of a docket, a PDF from an app, or a note written on the back of something. Any of those work: the invoice is read, the lines are pulled out, and the totals are checked against each other before anything else happens.

  • Photo, scan or PDF, whatever the contractor actually sent
  • Line items, labour, parts and tax pulled out separately
  • Attached to the ticket it belongs to, so the job and the bill stay together
Invoice #A-4471, read from a photo
Labour, 2 hoursAt $70/hr$140
PartsMixer cartridge$70
Emergency calloutFlat fee$95
2

Checked against the quote, and against this vendor

The comparison is not against some national average. It is against the quote you accepted for this job, and against what this particular contractor has charged you before. That is what turns "seems about right" into something you can actually query.

  • Every line matched back to the quote it was supposed to come from
  • Rates compared with what this vendor charged you on past jobs
  • Duplicate charges caught, including a callout already inside a quoted price
Against quote #Q-2214
Labour, 2 hoursQuoted at 2 hours, $70/hrMatch
PartsQuoted at $70Match
Emergency calloutNot on this quote, and last invoice included it in the rateQuery
3

It flags. You decide.

Nothing is refused, held or disputed on your behalf. A flag is a sentence explaining what looks off and which line it is on, and then it is your call: pay it, ask the question, or pay the rest and hold the one line. Plenty of flags turn out to be perfectly fair.

  • The flag names the line and says why, in words you can send on
  • Approve anyway in one tap when you know the reason
  • Whatever you decide is recorded against the vendor for next time
And then pay them, direct
Your decision
Approve $210The two lines that match the quotePay
Query $95Sends the contractor the reasonAsk
Or approve all of itIf you already know whyOne tap
4

The honest limits

It reads what is on the paper. It cannot tell you whether two hours of labour was really two hours, and it will not accuse anybody of anything. Treat it as a careful second pair of eyes on a bill you were going to skim, because that is what it is.

  • It compares documents; it was not on site and does not pretend to have been
  • A flag means "worth asking about", never "fraud"
  • A first invoice from a brand new vendor has no history to compare against yet
What it can and cannot see
On the invoiceLines, rates, totals, duplicatesYes
Your own historyQuotes and past invoicesYes
What happened on siteOnly the completion photos can speak to thatNo

Run your next repair invoice through it

Free to start, then a flat $10 a month. One caught callout charge tends to cover the year.

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