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Vendor

Keep your paperwork current

W-9, liability insurance and your licence. Expired insurance is the commonest reason a vendor quietly stops being offered work.

2 steps About 3 minutes Vendor
Before you startNothing. Doing this on day one is the point.
1

The W-9 is what lets you be paid at all

Landlords need it to issue a 1099, and many will not release a payment without one on file.

It is a single form and it does not expire. Doing it before your first invoice avoids the awkward version of this conversation.

Step 1: The W-9 is what lets you be paid at all
2

Insurance has a date, and the date is watched

Enter the expiry alongside the certificate. Rentari warns you before it lapses rather than after.

Lapsed cover is the quiet killer: you are not told you have stopped being offered work, you just stop being offered work.

Worth knowingUpdate the expiry the day you renew, not when you are reminded. A gap of even a few days can exclude you from jobs during it.
Step 2: Insurance has a date, and the date is watched