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Maintenance

Run the maintenance board

Three columns, open to resolved. Tickets arrive from tenants, from your own inspections and from a phone call, and they all land in the same place.

4 steps About 4 minutes Landlord
Before you startNothing. The board fills itself the moment a tenant reports something.
1

The board is the state of every job

Open, In progress, Resolved. A ticket moves when something real happens to it, not when you remember to drag it.

Assigning a vendor moves it to In progress; the vendor marking the work done moves it to Resolved, and you can still reopen it.

Step 1: The board is the state of every job
2

Sort by what will hurt if it waits

Priority is the filter that matters on a busy board. Urgent is habitability: no heat, no hot water, no working lock.

Rentari triages incoming tickets and proposes a priority from the tenant's own description, which you can override.

Worth knowingUrgent has legal weight in most states. A habitability issue starts a repair clock, and the audit trail records when you were told.
Step 2: Sort by what will hurt if it waits
3

Raise one yourself

New ticket is for what you find rather than what a tenant reports: something you spotted on a walkthrough, or a job a neighbour mentioned.

It carries the same triage, vendor assignment and history as a tenant-raised one.

Step 3: Raise one yourself
4

Compare bids before you commit

For anything expensive, Compare bids puts the quotes side by side with each vendor's history on your portfolio.

Cheapest and best are frequently different, and a vendor who has already done six jobs for you without a callback is worth a premium.

Step 4: Compare bids before you commit
Open run the maintenance board →